Indian E-Conference Visa 

Updated on Jan 04, 2024 | Indian e-Visa

We will understand what the Indian E-Conference Visa truly means, what are the requirements to obtain this Visa type, how can travellers from foreign nations apply for this E-Visa and much more. 

India is a beautiful country that is blessed by God's themselves with an abundance of natural beauty, cultural diversity, religious sovereignty, breathtaking architecture and monuments, mouth-watering cuisine, welcoming people and much more. Any traveller who decides to visit India for their next vacation is truly making one of the best choices out there. Speaking of visiting India, the country welcomes millions of tourists each year for a massive variety of reasons and purposes of travel. Some travellers visit India for tourism purposes, some travellers visit India for commercial and business purposes and some travellers travel to the country for medical and health purposes. 

Please remember to fulfil all these purposes and many more purposes of visit to India, foreign travellers who are non-residents of India will have to obtain a valid travel permit which is an Indian Visa before they start their journey to India. Each traveller is advised to carefully choose the most appropriate Indian Visa type that will align perfectly with the purpose of visit of the traveller to India. In this informative guide, we will focus on understanding a special kind of Indian E-Visa which is the Indian E-Conference Visa. 

The Government Of India plays a vital role in enhancing the quality of the country's growth and development rates by increasing international trades and investments. One of the most important ways through which the Indian Government is enabled to promote foreign investments is by organizing comprehensive conferences. For this purpose, the Indian authorities have released a unique Indian E-Visa type which is the Indian E-Conference Visa. 

Government of India allows visit to India by applying for Indian Visa online on this website for several purposes. For example if your intention for travelling to India relates to a commercial or business purpose, then you are eligible to apply for Indian Business Visa Online (Indian Visa Online or eVisa India for Business). If you are planning to go to India as a medical visitor for medical reason, consulting doctor or for surgery or for your health, Government of India has made Indian Medical Visa Online available for your needs (Indian Visa Online or eVisa India for Medical purposes). Indian Tourist Visa Online (Indian Visa Online or eVisa India for Tourist) can be utilised for meeting friends, meeting relatives in India, attending courses like Yoga, or for sight-seeing and tourism.

What Do We Mean by The Term Indian E-Conference Visa? 

The Indian E-Conference Visa is typically issued for the prime purposes of: 1. Workshops. 2. Seminars. 3. Conferences that are organised with the motive of understanding the depths of a specific subject or subject matter. The Indian Missions hold the vital responsibility of granting the Indian E-Conference Visas to eligible delegates. Each delegate should note that before they can get an Indian E-Conference Visa issued to them, they will have to present an invitation document. This document should be associated with the seminar, conference or workshop that is being held from the side of the following organisations: 

  1. Non-governmental organisations or private institutions
  2. Government-owned institutions
  3. UN 
  4. Specialised agencies 
  5. Departments or Ministry of the Government Of India 
  6. UT administrations 

What Is the Validity Of The Indian E-Conference Visa?

After the issuance of the Indian E-Conference Visa by the Indian Government, each delegate will be provided a period of thirty days in the country. The number of entries on this E-Conference Visa will be a single entry only. If the holder of this Visa happens to exceed the maximum stay allowed in India with this Visa type, they will have to face the consequences of a hefty financial penalty and other similar consequences. 

One of the most important requirements to obtain an Indian E-Conference Visa is: The production of an invitation document to the seminars, workshops or conferences that are held in the country for which the delegate is applying for the E-Conference Visa. Therefore, this Visa type is the most ideal Visa type for every delegate that is residing in nations apart from India. 

  1. 30 days is the maximum number of days for which every delegate will be permitted to stay in India with the Indian E-Conference Visa. 
  2. Single entry is the Visa type of this Indian Visa. It means that the delegate who is the holder of this Indian Visa will be allowed to enter the country only once after they have been issued this Visa type. 

The total validity period of the Indian E-Conference Visa, that is distinct from other Indian Visa types, is 30 days. Only a single entry is allowed on Indian Conference eVisa. Please remember that this duration will be calculated from the date on which the delegate was granted an Indian E-Conference Visa. And not from the date on which they entered the country. 

Following this rule and many other regulations is extremely vital for each delegate after they have entered India with the E-Conference Visa. Through the Indian E-Conference Visa, each delegate will be allowed to enter India via authorised Indian Immigration checkpoints only that are specially designated for this purpose. 

What Is the Electronic Application Procedure For Obtaining An Indian E-Conference Visa? 

The application procedure to obtain an Indian E-Conference Visa is 100% digital as the name suggests. As delegates desiring to enter India with the purpose of attending conferences, workshops as seminars, they will be required to fill out an application form and provide only the true information in the form. Before the delegate starts the procedure to apply for an Indian E-Conference Visa online, they will have to first ensure that they are in possession of the following documents: 

  1. A valid and original passport. This passport should have a minimum validity of 180 days. 
  2. A digital copy of the delegate's currently taken coloured photograph. The size in which this photograph is submitted should not go beyond 10 MBs. The acceptable dimensions in which this document should be submitted is 2 inches × 2 inches. If the delegates are not able to get the format and size correct, they will not be able to submit the document unless they get the format and size correctly. 
  3. A scanned copy of the delegate's passport. This copy, before it is submitted by the delegate, should be perfectly abiding to the Indian E-Conference Visa document requirements. 
  4. Adequate amount of money to be able to make a payment for the Indian E-Conference Visa. The price range of the Visa changes based on various factors. Thus, the specific cost that should be paid by the specific delegate will be mentioned in the process of filling out the Indian E-Conference Visa application form. 
  5. Evidence of stay in India. This proof should display the location of the applicant's temporary residence in India which can be a hotel or any other facility. 
  6. A formal invitation letter. This letter should be issued from the side of the concerned Indian authorities. 
  7. Proof of political clearance. This proof should be issued by the MEA. 
  8. Proof of event clearance. This proof should be issued from the side of the concerned authorities of the MHA event clearance. 

The Online Application Process of Getting An Indian E-Conference Visa 

  • Each delegate, before they start applying for an Indian E-Conference Visa, should note down that the entire process of applying for this Visa for India is online. Since the entire process is online, the applicant can expect a response regarding their Visa application through online mediums only. 
  • Delegates, who have applied for an Indian E-Conference Visa, will be provided with an email that will confirm that they have successfully sent an application for the E-Conference Visa for India. The delegate should make sure that the email works. Applicants will generally obtain a notification within 01 to 03 days for an Emergency Indian Electronic Conference Visa. 
  • Many times, the email regarding the confirmation of the Visa may end up in the spam folder of the delegate's email address. That's why it is necessary for each applicant to check their email spam folder too to receive the confirmation as soon as possible. 
  • Once the applicant receives an email with their Indian E-Conference Visa approval letter, they are directed to print it out and bring the paper copy, along with their passport, on their journey to India. 
  • In regard to the passport requirements, the first requirement is to ensure that the passport will remain valid for a period of 06 months. And the second requirement is to ensure that the passport has 02 blank pages to obtain concerned stamps at the Immigration desk at the designated Indian international airports.
  • To check-in in India, delegates will be enabled to locate various sign boards that will help them to understand the necessary directions. With the help of these signboards, the delegates are advised to follow the electronic Visa signboard to the desk. 
  • At the desk, the delegate will be required to present a number of documents for verification and identification purposes. After that, the desk officer will stamp the Indian Electronic Conference Visa onto the passport of the delegate. Before the delegate is allowed to head towards the seminar or conference in India, they will have to fill out the arrival and departure cards. 

What are the specific documentation requirements for Indian Conference Visa?

Nearly all Indian Visas require Passport Page photo, Face Photograph however this eVisa also requires additional documents which are, Invitation from a Conference Organiser, Political Clearance Letter from the Ministry of External Affairs, and Event Clearance from Ministry of Home Affairs.

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What Are the Most Essential Things To Note Down By Every Delegate To Obtain An Indian E-Conference Visa Online? 

To get an Indian E-Conference Visa online, each delegate is directed towards using an advanced and latest application technology/system that swiftly provides an E-Conference Visa to eligible applicants. Here is a list of essential things to note down by every delegate to obtain an E-Conference Visa for India: 

  1. When the delegate is filling out the application form for the Indian E-Conference Visa, they should make sure that they are following each instruction carefully and are filling the form according to the given directions only. When it comes to filling out the application form correctly, the applicant should ensure that there are no errors in the details filled especially in the name of the applicant. 

    The name should be filled as it is mentioned in the original passport of the applicant. Any mistakes in filling out this information will lead the Indian authorities to reject the application of the applicant. 

  2. Applicants are suggested to keep their official documents safe as they are extremely essential to get an Indian E-Conference Visa. It is based on these documents that the Indian authorities will make the important decision to either grant the E-Conference Visa to the delegate or deny their application request. 
  3. Delegates are strictly instructed to follow every guideline and regulation associated with staying in the country for the exact number of days that are mentioned in their E-Conference Visa document. No applicant should stay in India for a period more than the permitted thirty days on their E-Conference Visa. If this permitted stay is exceeded by any delegate, it will be considered as overstaying in India which will lead the delegate to face serious consequences in the country. 

Complying with this rule is extremely essential as failure in doing so will lead the applicant to pay a huge financial penalty in the dollar currency. 

A Summary Of The Complete Indian E-Conference Visa Application Procedure

To apply for an Indian E-Conference Visa online, these are the steps that needs to be fulfilled by each delegate: 

  • Submit the filled Indian E-Conference Visa application form. 
  • Upload the essential documents. These documents are mainly a scanned copy of the applicant's passport and a digital copy of their latest photograph.
  • Making a payment of the Indian E-Conference Visa fees. This payment can be made through the medium of credit cards, debit cards, PayPal and many more. 
  • Receive the approved Indian E-Conference Visa on the registered email address. 
  • Print the E-Conference Visa for India and start the journey to India with that Visa document.

Frequently Asked Questions About the Indian Electronic Conference Visa 

  1. What is the Indian E-Conference Visa in simple terms?

    In simple terms, the Indian E-Conference Visa is an electronic travel permit. This permit allows foreign delegates to enter and stay in India for a specific period of 30 days for fulfilling various purposes of visit such as: 1. Attending conferences held in India. 2. Attending seminars held in India. 3. Attending workshops held in India. The passport holders of approximately 165 nations can obtain the Indian E-Conference Visa for the maximum duration of stay of one month and a single-entry in India. 

  2. What are the passport requirements to follow to obtain an Indian E-Conference Visa? 

    The passport requirements that should be fulfilled by each delegate who wants to get an E-Conference Visa for India are as follows: 

    • Each delegate who is applying for an Indian E-Conference Visa is required to apply for the Visa with an individual passport and each delegate should hold an individual passport as well. This means that all the delegates whose passports are endorsed by their spouse or guardians will not be considered eligible to grant an Indian E-Conference Visa. 
    • The passport needs to hold a minimum of two blank pages where the Indian authorities and the airport will be enabled to provide the Visa stamps upon arrival and departure. This passport should remain valid for a period of at least six months after the delegate enters the country with the Indian E-Conference Visa. 
    • The Indian E-Conference Visa will not be granted to the passport holders of Pakistan. This also includes those delegates who are the permanent residents of Pakistan. 
    • The delegates who are the holders of an official passport, Diplomatic passport or international travel documents will not be considered eligible to obtain an E-Conference Visa for India. 
  3. When should delegates apply for an Indian E-Conference Visa online?

    The passport holders of those countries who are eligible to obtain an Indian E-Conference Visa are suggested to start applying for an Indian E-Conference Visa at least 120 days in advance. The delegates will be given an option to make the submission of their filled Indian E-Conference Visa application form and essential items 04 working days before the planned date of journey to India. 

  4. What are the essential documents required to apply for an Indian E-Conference Visa digitally?

    The essential documents, that should be gathered by each delegate, to apply for an Indian E-Conference Visa include: 

    1. A valid and original passport. This passport should have a minimum validity of 180 days. 
    2. A digital copy of the delegate's currently taken coloured photograph. The size in which this photograph is submitted should not go beyond 10 MBs. The acceptable dimensions in which this document should be submitted is 2 inches × 2 inches. If the delegates are not able to get the format and size correct, they will not be able to submit the document unless they get the format and size correctly. 
    3. A scanned copy of the delegate's passport. This copy, before it is submitted by the delegate, should be perfectly abiding to the Indian E-Conference Visa document requirements.
    4. Adequate amount of money to be able to make a payment for the Indian E-Conference Visa. The price range of the Visa changes based on various factors. Thus the specific cost that should be paid by the specific delegate will be mentioned in the process of filling out the Indian E-Conference Visa application form. 
    5. Evidence of  in India. This proof should display the location of the applicant's temporary residence in India which can be a hotel or any other  facility. 
    6. A formal invitation letter. This letter should be issued from the side of the concerned Indian authorities. 
    7. Proof of political clearance. This proof should be issued by the MEA. 
    8. Proof of event clearance. This proof should be issued from the side of the concerned authorities of the MHA event clearance. 

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